Frequently Asked Questions

 

General:

 

What does payroll outsourcing mean?

Payroll outsourcing is when a business or organization uses a third-party service provider to handle the administrative and compliance tasks associated with employee pay. Outsourcing payroll processing allows HR and payroll managers to focus on more strategic tasks in their organizations.

 

Why should I outsource payroll?

No amount of corporate culture or leadership can make up for late or incorrect payments made to employees. Reliable payroll = reliable business. Make the same mistake with contractors, and word will eventually get out that your business is an unreliable client.

As you scale up, you must also align your payroll solutions and anticipate future needs.

Managing payroll well can be challenging, even for experienced professionals. Do you have remote workers, multi-state or global employees, now you have complications most businesses need a team of professionals for OR a great payroll company.

 

What services does a payroll company provide?

TPC, The Payroll Company, HR Consultants offers customized payroll services and solutions for each client depending on its size and needs. You want to minimize the distraction of payroll and ensure it is done right and on time while also being compliant with all federal, state, and other laws and regulations. Just as important you want to know all payroll-related taxes and filings are done and done right. You want regular reports so you can track expenses to manage your business. You want a human representative that knows your business and can answer your questions. We offer all the above and the following services:

  • Direct deposit and mobile payroll.
  • Calculate tax deductions.
    • By automating deductions from employee wages to ensure the correct dollar amount is given to the government.
  • Calculate retirement contribution.
  • IT software that ensures there is no duplication of entry.
  • Educated payroll staff knowledgeable of current laws for compliance with federal and state rules and regulations.

 

Do you provide time clock services?

Keeping track of when employees are on and off the clock and how it affects payroll can be exhausting. TPC, The Payroll Company, HR Consultants can help with its management and cutting-edge technology so you can focus on your business. Our Time and Attendance services will help you stay compliant and keep your labor costs down.

We also can track time and attendance, including:

  • Employee time scheduling for cost control
  • Web Clock
  • Biometrics Clock
  • Mobile Timekeeping Software with built-in GPS systems
  • Many more options for time and attendance tracking

 

TPC also offers employee management solutions to keep track of vacation times, absences, and employee analytics.

  • Vacation and time off tracking
  • Leave of absence tracking
  • Coordination with attendance policies
  • Overtime and absence analytics
  • Multiple time tracking device options

 

What are the benefits of outsourcing payroll and HR?

You want your Human Resources and Payroll functions to be seamless and challenge-free to give you peace of mind. You want a payroll and HR partner to work with so you can know, with absolute confidence, that you’re meeting all legal and fiscal responsibilities and making the right moves to achieve your business objectives.

At TPC, The Payroll Company, HR Consultants, we know how busy you are and how many tasks you are juggling to run your business. Our job is to take human resources and payroll functions off your plate so that you can concentrate on doing the work that matters most – catering to your current clients, earning new relationships, and increasing profitability.

 

How much time will be saved by outsourcing payroll?

Companies spend a lot of time and money processing payroll in-house. On average, a human resource professional or office manager may spend 25% or more of their time processing payroll and HR responsibilities for a staff of 20. Increase that to 200 employees, and it’s now a full-time task for multiple employees. Add to that the time spent rectifying errors in paychecks, getting up to speed on changes in tax or compliance laws, and processing changes in payroll or benefits administration. By outsourcing, you will benefit from more time to grow your business.

 

Payroll:

 

How often should I pay my employees?

Federal law does not set requirements for how often you must pay employees—that’s left up to the states. However, federal laws do say that employers must keep a reliable and consistent pay frequency. This means that, for example, you can’t pay employees weekly one month and then biweekly the next.  Nevada law requires employers to pay their employees at least twice a month (NRS 608.060).

 

What are payroll taxes?

A payroll tax is a tax paid on the wages and salaries of employees to finance social insurance programs like Social Security, Medicare, and unemployment insurance.  Each state has its own guidelines and requirements separate from the federal requirements.

 

What payroll deductions are pre-tax?

Pre-tax deductions include medical and dental benefits, 401(k) retirement plans (for federal and most state income taxes), and group-term life insurance. Mandatory deductions include federal and state income tax, FICA taxes, and wage garnishments. Post-tax deductions: Garnishments, Roth IRA retirement plans, and charitable donations.

 

What payroll taxes do employers pay?

FICA is often referred to as payroll tax because typically employers deduct FICA tax from employee paychecks and remit the money to the IRS on behalf of the employee. (FICA stands for Federal Insurance Contributions Act).

 

What is FICA tax? 

FICA tax includes a 6.2% Social Security tax and 1.45% Medicare tax on earnings. In 2021, only the first $142,800 of earnings are subject to the Social Security tax ($147,000 in 2022). A 0.9% Medicare tax may apply to earnings over $200,000 for single filers/$250,000 for joint filers.

 

Am I required to provide paid time off and paid sick leave?

Effective January 1, 2020, Nevada law requires covered employers to provide earned paid leave, which employees may use for any reason, including those for which sick leave is typically used.

(A covered employer is a private-sector employer, with 50 or more employees in 20 or more workweeks in the current or preceding calendar year, including a joint employer or successor in interest to a covered employer; public agency, including a local, state, or Federal government agency, regardless of the number of employees).

 

Do you track paid time off and sick time?

TPC The Payroll Company, HR Consultants offers multiple time clock and attendance options as well as tracking:

  • Vacation and time off tracking
  • Leave of absence tracking
  • Coordination with attendance policies
  • Overtime and absence analytics
  • Multiple time tracking device options

 

How do I pay payroll as self-employed?

  1. Step 1: Have all employees complete a W-4 form.
  2. Step 2: Find or sign up for Employer Identification Numbers.
  3. Step 3: Choose your payroll schedule.
  4. Step 4: Calculate and withhold income taxes.
  5. Step 5: Pay payroll taxes.
  6. Step 6: File tax forms & employee W-2s.

Alternatives: Outsource payroll to a reliable and trusted company, and hire an accountant.

 

Human Resources:

 

Which HR tasks are most likely to be outsourced?

TPC, The Payroll Company, HR Consultants offers three personalized HR packages to fit your company; Beginners HR Strategy, a la carte HR Strategy, and Advanced HR Strategy.

  • File Management
  • Employer Branding
  • Performance Management – Employee Evaluations
  • Performance Management – Progressive Discipline/Termination Advice and Counsel w/Templates
  • Employment Letters, Agreements, and Contracts
  • Volunteer Management Trainings
  • Review and Recommendations of Employee or Volunteer Handbooks
  • Labor Law Compliance
  • Strategic Development and Guidance
  • Workplace Communications
  • Recruitment
  • Many more services

 

What are the pros and cons of outsourcing payroll?

Time and peace of mind are the two most meaningful benefits of outsourcing your payroll.  Hiring professionals who are knowledgeable on tax law and compliance as well as providing a team who will not call in sick or take a vacation, leaving you to scramble to train unqualified employees.  Duplication, mistakes, and human error also lead to payroll losses that can be avoided with a professional outsourcing company.